Best project management tools
Per-seat pricing dominates this category, so the entry price is a floor that scales with your team. Every figure below was read from the vendor's own pricing page on the date beside it. The ordering is cheapest entry price first — a basis you can check rather than a ranking you have to trust.
What “best” means on this page
“Best” is not a mood — it is whichever axis you actually care about, measured. Our record can say which tool is cheapest to start, whose free plan is real, who bills local currency and whose prices just moved; it cannot say which tool fits your work, which is what the full comparisons are for. Cheapest never means best — it means cheapest. Each verdict below names its axis, and every tool links to its own site so you can check us against the source. No vendor paid for any position.
Entry at £8.5/mo — the lowest published paid plan in this set. Cheap is a fact, not a verdict; the profile below says what you get for it.
site ↗pricing ↗The free plan runs to two seats — enough to actually run something, not just look.
site ↗pricing ↗Showed us different money in different countries on the same day — measured, not assumed. The profiles carry the figures.
A change only counts once a second clean read agrees. The change log →
Tool by tool
Notionsite ↗pricing ↗
A workspace that combines documents, databases and wikis, used for everything from personal notes to company handbooks. Paid plans start at £8.5/mo (Plus); a free plan exists. The ladder we hold runs 2 paid tiers, topping out at £16.5/mo (Business). It bills by country — entry $10/mo to a US reader and €9.5/mo in the eurozone, from our same-day reads. Its published prices moved on 2026-08-30 — the change log holds the rows.
Evernotesite ↗pricing ↗
A note-taking app for capturing documents, web clippings and scans across devices. Paid plans start at £8.99/mo (Starter); no free plan is published. The ladder we hold runs 2 paid tiers, topping out at £14.99/mo (Advanced). It bills by country — entry $14.99/mo to a US reader and €12.99/mo in the eurozone, from our same-day reads. Its published prices moved on 2026-08-28 — the change log holds the rows.
monday.comsite ↗pricing ↗
A work operating system built on customisable boards, used for projects, CRM and operations by the same team. Paid plans start at £11/mo (Basic); no free plan is published. The ladder we hold runs 3 paid tiers, topping out at £21/mo (Pro). It bills by country — entry $12/mo to a US reader and €12/mo in the eurozone, from our same-day reads. The free plan runs to two seats; every paid figure is per seat and multiplies by your team.
Side by side
| Tool | Paid from | Free plan | Currency | Read | Source |
|---|---|---|---|---|---|
| Notion | £8.5/mo | Yes | GBP | 2026-10-13 | page |
| Evernote | £8.99/mo | — | GBP | 2026-10-13 | page |
| monday.com | £11/mo | — | GBP | 2026-10-13 | page |
Billed in another currency
These tools are in the same category but did not show us a price in GBP on our last read — they quote the currency shown. We list them rather than convert: a converted figure is not a price anyone is charged.
Superlistsite ↗pricing ↗
Paid plans start at $5/mo (Basic); a free plan exists. The ladder we hold runs 2 paid tiers, topping out at $21/mo (Super). We read the same $5/mo in every market we check, so this vendor does not price by country. It quotes USD here rather than local currency, so your bank sets the conversion.
Trellosite ↗pricing ↗
A card-and-board task tool, known for being immediately understandable, used for light project tracking. Paid plans start at $6/mo (Standard); a free plan exists. The ladder we hold runs 2 paid tiers, topping out at $12.5/mo (Premium).
Mirosite ↗pricing ↗
An online whiteboard for workshops, diagrams and planning, used by distributed teams. Paid plans start at $10/mo (Starter); a free plan exists. It bills by country — entry €10/mo in the eurozone, from our same-day reads.
ClickUpsite ↗pricing ↗
A project management tool that deliberately covers many jobs — tasks, docs, goals, whiteboards — for teams consolidating tools. Paid plans start at $12/mo (Core); a free plan exists. The ladder we hold runs 3 paid tiers, topping out at $120/mo (Max). It bills by country — entry $8/mo in the eurozone, from our same-day reads. Its published prices moved on 2026-10-10 — the change log holds the rows.
Airtablesite ↗pricing ↗
A spreadsheet-database hybrid: structured records with views and automations, used to run processes a spreadsheet outgrows. Paid plans start at $20/mo (Team); no free plan is published. The ladder we hold runs 2 paid tiers, topping out at $45/mo (Business). We read the same $20/mo in every market we check, so this vendor does not price by country. It quotes USD here rather than local currency, so your bank sets the conversion.
Basecampsite ↗pricing ↗
A project and team communication tool sold as one flat product, deliberately opinionated about how teams should work. Paid plans start at $25/mo (Freelancer); no free plan is published. The ladder we hold runs 3 paid tiers, topping out at $99/mo (Pro).
| Tool | Paid from | Free plan | Currency | Read | Source |
|---|---|---|---|---|---|
| Superlist | $5/mo | Yes | USD | 2026-08-31 | page |
| Trello | $6/mo | Yes | USD | 2026-09-06 | page |
| Miro | $10/mo | Yes | USD | 2026-10-12 | page |
| ClickUp | $12/mo | Yes | USD | 2026-10-13 | page |
| Airtable | $20/mo | — | USD | 2026-10-13 | page |
| Basecamp | $25/mo | — | USD | 2026-09-06 | page |
How to choose in this category
- Nearly everything here is per seat — multiply by the team before comparing.
- Free tiers cap different things: seats on some tools, features on others. Check which.
- Billed-monthly rates sit above the advertised annual-billed figures.